Who are QTM Recruitment?
QTM Recruitment Limited are part of QTM Group Limited, our contact details and office locations can be found here.
What data do you collect and why?
The personal data we collect from you includes:
- Information which you have given us via the Submit CV or Contact Us pages on our website such as your name, email address and contact number.
- Information which you have given us via email or over the telephone.
- Information which you have provided on LinkedIn, job boards and other searchable websites where you may have posted looking for roles or uploaded your CV.
- Information on your CV such as name, address, contact information, employment and education history.
- Information given to us from your contacts who may have recommended you for a role.
We process this personal data for commercial reasons to find you work as a consultant, contractor, temporary worker or permanent employee.
The legal basis for processing your data in this way is “legitimate interests”. Our interests are to find you work with ourselves or our clients and profit from that activity. In finding such work we are also acting in your individual interests. Your fundamental rights are not affected and you can ask us to stop collecting such data at any time.
We also collect personal data on the following basis:
- With your consent – we need to hold your data to contact you regarding future opportunities and we will ask you for permission. You can withdraw that consent at any time by letting us know here.
- Contractual – if we enter into a contract with you we will have to process certain personal data prior to entering into or in the performance of the contract.
- Legal obligation – if we are required to process or hold your data in order to comply with our legal obligations, for example to comply with HMRC legislation, we will keep personal data as long as legally mandated.
In the event that we place you into a role it is likely that we will need to process further information such as payment details, tax and National Insurance information. In some cases our clients may request further information in the process of onboarding. You may not always be obliged to provide this but your placement may not be able to proceed without it.
Who will receive the data you process?
- Our customers – only with your consent to submit you for a role, usually via a ‘right to represent’.
- QTM Group companies – to provide extra services to you e.g. use of our payroll company and to help us monitor and improve our services.
We will not:
- sell or rent your data to third parties
- share your data with third parties for marketing purposes
We will share your data if we are required to do so by law – for example, by court order, or to prevent fraud or other crime.
How long do you keep my data?
We will only retain your personal data for as long as:
- it is needed for the purposes set out in this document
- the law requires us to
In general, this means that we will only hold your personal data for a minimum of 1 year and a maximum of 7 years. We would always dispose of any personal data upon request, subject to any legal requirement for retention.
Where is my data processed and stored? How do you keep it secure?
We physically process your data at our office locations which can be found here. It is stored electronically on the Microsoft cloud and encrypted during storage and transmission, more information on steps Microsoft have taken to protect your privacy can be found here.
We also make sure that any third parties that we deal with keep all personal data they process on our behalf secure in line with GDPR requirements.
What are my rights?
You have the right to request:
- information about how your personal data is processed
- a copy of that personal data
- that anything inaccurate in your personal data is corrected immediately
You can also:
- raise an objection about how your personal data is processed
- request that your personal data is erased if there is no longer a justification for it
- ask that the processing of your personal data is restricted in certain circumstances
More information can be found at the ICO website here.
If you have any of these requests, get in contact with our Data Protection Officer.
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Changes to this policy
If these changes affect how your personal data is processed we will take reasonable steps to let you know.
Contact us or make a complaint
You can contact our data protection officer here.